SVHOA Board Meeting March 27, 2001

Meeting commenced at 7:35 p.m.

Board Members in attendance: Jill Warner, Jennie Brick, Toby Abom and Denise Hodges

Board Member absent: Brian Brick

Other attendees: Dawn Chesney, David Rust, Barbara and Ray Greenwood, Kathleen Stanley, Susanna Oto, Brian Kelly, Jenna Parker, Ken Leary (City of Oakland Recreation Supervisor, Area 3), Joseph Newman (City of Oakland Recreation Area Manager), Dale Muller and Michelle Fulper

1. Minutes

Motion to waive reading of the January, 2001, General Meeting minutes; motion seconded and minutes approved as read. Minutes from the February, 2001, were not available for approval.

2. Bookkeeper's Report

Dale Muller presented the January financial statements.

3. Old/Continuing Business

Sheffield Village Park & Rec. Center: Ken Leary and Joseph Newman were introduced to discuss the Homeowners' Advisory Committee. The Advisory Committee is recognized by the City of Oakland and serves as a support to the Rec. Center and the Rec. Center Staff. The Advisory Committee must have a minimum of six people, Jill Warner and Denise Hodges agreed to be on the Committee as SVBoD representatives. The Committee is to meet 8 times a year; there are four positions that must be filled: Chairperson, Vice-Chair, Secretary and Treasurer. There is a parliamentary advisor that will work with the Committee on proper procedures for meetings, minutes and agendas.

Ken stated that Michelle Fulper, interim Center Director, scored high on the placement for permanent Center Director though no promise was made as to when an appointment would be made. Joseph mentioned that the permanent placement would NOT take place before the new fiscal year, beginning July 1st.

Ken talked about the issue of an addition to the Center which would include extending the back of the building 30-40 feet. The original design is budgeted at $200K - $500K but could go up to $1Million due to ADA code regulations. The City is looking into an ADA waiver to reduce the cost of the addition. Again, no promise was made as to when an addition would be started. There is a process by which any construction must go through, however, speaking with Councilmember Larry Reid may expedite the process according to Joseph.

Ken's phone number is: 238-6644; Joseph's phone numbers are: 615-5858 (direct line) 8am - 9am, pager 382-2573

Tree Dedication: Dawn Chesney presented a sample plaque and discussed the best lettering and wording for the plaque. Ray Greenwood agreed to work with Dawn in fashioning a cement mounting for the plaque. Dawn agreed to contact Joyce Herzer to finalize a date for the ceremony.

Speed Trailer: Jennie reported that the traffic officer had been notified and had promised a speed trailer or two in the village within the next thirty days. There was mention that more speed limit signs be posted in the Village.

Website: Update on the website presented by Jennie. Villager Carole DeLozier is working on the website and should have a sample for us in the next few weeks.

Student Scholarships: The idea of Student Scholarships for Village graduates of San Leandro High School was discussed. A motion was made that the criteria of a "C" average be added to the application process. The motion was seconded and approved. Jill agreed to follow up with Jennifer Palmer and to get a list of Villagers who are expected to graduate in the next few years.

Sheffield Village Crier: The Editor position was announced. It was suggested that the stipend for the editor be increased if the responsibilities are increased. It was also suggested that more ads could be sold if ads were rotated every month. Brian Kelly informed the audience that Carolyn Mettleman has shown an interest in becoming editor. It was agreed that the job description requires the position to be filled by a Villager, and all agreed that allowing Carolyn to be editor would be a conflict of interest as she is one of the main real estate agents representing Sheffield Village. Delivery issues were discussed. It was mentioned that the boys who are currently delivering the Crier are inconsistent in terms of when they can commit to the delivery date due to their school schedules. Having Block Captains deliver the Crier was mentioned and all agreed that it should be pursued. The board members agreed to call all the Block Captains to gauge whether or not they would be willing to deliver Criers to their individual blocks.

Chabot Golf Course Environmental Impact Report (EIR): Jennie reported on the final hearing for the Draft EIR before the Planning Commission. Villagers Tracy Shimko and Dawn Chesney, as well as Board President Brian Brick, spoke to the Commission regarding the lack of consideration in the DEIR for Sheffield Village.

Brian, Tracy, and Lauren drafted a ten-page formal opposition to the DEIR and copies were made available to all present.

4. New Business

Code Violations/Neighbor Complaints: It was agreed that a reminder would be put in the Crier regarding commonly abused code violations.

Easter Egg Hunt: Susanna Oto made a presentation requesting that the Village sponsor an annual Easter Egg Hunt in the Oakland City Park. She was planning on having the event on Saturday, April 14th, in two weeks time. She requested funds ($200) from the Home Owners' Association. Although it was agreed that the event sounded like a great idea, the board could not authorize funds for this year's event due to the short notice, lack of budget, and the fact that it had not been included in the 2001 budget for the SVHOA. Jennie said she would create a letter from the Village describing our non-profit status so Susanna could solicit donations from neighborhood stores.

Misc. Rec. Center: Michelle Fulper asked that she be notified of all individuals that have keys to the clubhouse. An alarm system is going to be installed and a training on usage of the alarm will be available to all who have keys to the clubhouse.

It was asked who has access to the Advisory Council bank account, Michelle agreed to find out. Michelle wants to take the position of Program Director, not Center Director. She is currently working 2 hours a day and will be full time at the Rec. Center in the summer. She will give dates and events of Rec. Center activities to a board member for inclusion in the Crier.

The meeting adjourned at 9:35 p.m.