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SVHOA Board Meeting - February 24, 2004
Minutes of February Meeting of Sheffield Village Home Owners’ Association Board of Directors – February 24, 2004.
Meeting was called to order by Don Melcher at approximately 7:30pm. Every Board Member was present as follows:
President
Don Melcher
Vice-President Don Fuller
Secretary / Treasurer Chris Barker
Plans Tim Herron
Parks Jarrod Jayne
Dunsmuir Estates Sign Presentation by Dunsmuir Staff
Dunsmuir Staff was present to discuss a proposal to put up a bill board on their property near the Covington Gate adjoining our property. The billboard will stand 24 feet high (includes 12 foot posts in ground) and 25 feet wide. The sign will be lighted with hours of lighting to be determined. Several homeowners and board members asked questions with no controversial issues identified. The SV Board committed to have a decision to support this issue by March 4. Board Members Barker, Herron and Jayne held a discussion via email on March 3 and decided to support the building of this billboard. Letter of support on March 4 was sent to the Dunsmuir Board as requested.
City of Oakland Landmark Preservation Presentation
Betty Marvin with the City of Oakland Planning department was present to talk about the S-20 historical district designation for Sheffield Village. Betty noted that Chris Barker had filed a Notice of Intent with the Landmark Advisory Board to begin the process to designate SV as a historic district (S-20). Betty noted that each homeowner of record was mailed a letter outlining the date and time of the official hearing for homeowner comments.
Adjournment for procedural purpose
Don Melcher adjourned the meeting to discuss a closed door special meeting held by the Board of Directors on February 20, 2004. This meeting was attended by all board members except Chris Barker. At this meeting it was discussed and decided that Chris Barker should be immediately removed of his duties as Secretary Treasurer. Discussion ensued by the Board and many interested Homeowners who were present. Don Melcher moved that Chris Barker be reinstated as Secretary Treasurer. Don Fuller seconded motion with motion passing unanimously.
Recorded Meeting
Don Melcher announced that this meeting was being recorded.
Minutes from Last Meeting
Tim Herron moved to approve the minutes from the January 24th Board Meeting, Don Fuller seconded and motion passed unanimously.
Financial Report
The financial report was handed out to the Board by Chris Barker. A proposed 2004 budget was also circulated for discussion. This 2004 budget will be finalized at the March board meeting.
Chris Barker indicated that the CD had matured and that it had been rolled into our checking account until we decide where to put it. Based on an analysis put together by Chris, the Board directed him to open a CD at Inwood Credit Union or as a second option, Costco, and to open a new free checking account at Washington Mutual on E. 14th Street. Chris will coordinate with the President a date and time to go sign signature cards.
New Business
A- 3033 Middleton Fence Plans – Homeowner was present to discuss his plans to fence his yard. This was approved with minor changes by the full Board.
B- 115 Covington Fence Plans – Homeowner was present to discuss plans to put up a 2.5 foot picket fence in her front yard. The Board discussed these plans in relation to the CCR’s and requested that the homeowner wait until the next Board meeting on March 30 for a final decision. Homeowner was in agreement to wait.
C- Assessments Lots 316-328 (Apartments) – Chris Barker discussed how the Apartments could be billed. He pointed out that if we billed them 20 cents per ground floor square foot, that amount would be very expensive. The Board directed Chris to put together calculations at 50% and 100% of the $0.20/sq ft calculation with a decision at the next meeting.
D- Crier Printing Costs – A discussion about printing costs for the crier was held. The Crier has been costing $200 - $300 per issue at Kinkos. The Board asked Chris Barker to put together alternative printing options with outlined costs.
E- Re-recording of CCR’s – The CCR’s need to be revised changing the minimum replacement cost of any dwelling from $200K back to $70K until the entire association approves that change. The Board also requested that the bold type message on Page 8 be deleted. Chris Barker will redraft the CCR’s and will coordinate with Don Melcher to get his notarized signature.
F- March Meeting – The March meeting date was changed to March 30 at 7:15pm. Also, all meetings will be at 7:15pm going forward to accommodate Board members commute schedules.
G- Storage Facility – The Board requested that Chris Barker contact Michelle Fulper regarding locating a storage container at the Club House to see if she was interested in sharing that cost. This item will be carried into the March Meeting.
The meeting was adjourned at 11:45pm.